In today’s fast-paced business world, effective prioritisation and time management skills are crucial for success. One area where these skills play a significant role is email management. With the sheer volume of emails we receive daily, it’s easy to get overwhelmed and lose precious time. The good news is that there are many things you can do to write effective emails.
Tag Archive for: Time Management
We all have multiple roles, responsibilities and relationships, both in and out of the workplace. Understanding how your various roles interact and affect each other can make a genuine difference in your life.
“It’s all about the levers”, I said. My client looked at me like I had gone barmy. “Maybe you are feeling an imbalance and that you are having to compromise your core values and some of the things that matter most to you”, I suggested. I knew this would require a little more explanation and detail. Once we discussed the topic further, however, it became clearer I was hitting the mark with my coachee.
Since this discussion some years ago, it is now even more evident how important this concept is to almost all of us. Attitude, prioritisation and self-awareness are always critical attributes and skills, even more so at the moment. This blog will explain the concept of choice, time and our various and many roles. A concept that has resonated and contributed to many of my client’s satisfaction, sense of control and comfort as it may for you.
We all have levers in our lives. What does this actually mean?
There is logic to the concept of levers. Each of your roles can be thought of as a separate, yet interconnected lever. Each role could be as a parent, employee, boss, friend, hobby or member of the local sports team as examples. In fact, it could be any aspect of your life that is important to you and you dedicate time to. Consider each role as being represented by a single lever.
Each lever can be adjusted, as required, aligned to how much time, effort and mental energy you dedicate to it.
Each adjustment is also reflective of how much importance you place on the role at that particular point in time. These focus tweaks are often in response to a perceived or real need to better balance your life or respond to some other stimulus. This can be either extrinsic (i.e. originating externally) or intrinsic (i.e. driven from within). The tweak may be required because of the needs of others. Maybe someone close to you expresses frustration or disappointment that you are not spending enough time with them. Or, you may recognise this need for change yourself.
Possibly you are spending too much time at work. Maybe you feel this yourself or there is pressure from your spouse and family to be home more or earlier. Or, you have stopped going to the gym, or taking regular walks and your fitness and mental well-being are negatively impacted. Is it that you recognise that your friends are being neglected? The triggers can arise from anywhere and are generally feeling-based. They can also be managed and influenced.
No matter the trigger, it often feels like something is missing or there is an imbalance in your life.
We all have the same amount of time to spend or allocate to our many roles. However, this time is finite – it has limits. The choices about where to spend this time and allocate to your many roles has a direct and ongoing influence on your overall satisfaction and contentment. It also impacts those you care about the most.
At this point, it is worth looking at where you are prioritising your time and whether this balance works for or against you. Referencing the great work of Stew Friedman, this 4-Way Views assessment will give you clarity regarding where you spend your time and satisfaction as a result.
Let’s extend the concept. I mentioned earlier that each of your roles can be thought of as a separate lever, yet are interconnected. This is true, however every time you adjust a lever or aspect of your life, all your other levers or roles are also impacted. Each lever is connected via an imaginary cable. It is often a small adjustment of maybe 5-10%. Deciding to spend more time at home, for example, will have a natural and direct impact on all of your other levers or roles. To add time and energy to one role, there is a reduction of focus and time in one or more of your other roles. Remember, your time is finite. That’s why your choices and what you prioritise are so important. There are 2 key elements to consider.
Firstly, it is important that you have enough levers.
I have seen many examples where a person has only 2 or 3 roles. These may be work and home, for example. This is a challenge when work or home is not providing positive input or going well. Devastating when both are not going well. Additional roles (maybe 7-8) provide alternatives and options to fulfill your life when one or more roles are not as positive as you would like. I am not suggesting that there is an ‘ideal’ specific number of roles. We are all different and have a variety of needs, capacities and preferences. However, like most things in life, too few or too many are extremes and offer more challenge than your individual, optimum number of roles.
Challenges and difficulties in life are common. How you react and respond to these challenges is critical.
No one lives the perfect life where all of their roles are being fulfilled at the same time. Having enough roles and different levers to adjust and provide a sense of balance is one of the keys. Not work-life balance, but a more holistic and psychologically fullfilling balance. However, it is possible to have too many roles.
Stretching yourself thin and trying to meet the needs of around 10 or more roles can also be a challenge. Imagine trying to fulfill a dozen roles and the allocation of time required? To be fair, I have seen this done. However, the strong relationships and capability to manage this time and roles effectively is rare.
Perspective and resilience are very important traits, particularly in today’s world. Taking control of your time and various roles and consciously adjusting your ‘levers’ as required, can make a significant difference to how resilient you are and in seeing life more clearly. One of the many insights I have learned when coaching and mentoring hundreds of clients over the last decade continues to resonate. Those who struggle with life generally, often do not have enough levers and/or feel they have little choice in what is happening in their life. They see things as happening ‘to’ them, not ‘with’ them. Being in control is not about being controlling. Control is about you – this is good. Being controlling is more about you and others – this is often misplaced and damaging.
Understand your own levers. Reflect on your many roles.
What roles do you have? Where are you spending most time?
Where could you spend more or less time that would suit you better?
Do you feel happiness and satisfaction with this mix? What can you do to find a better and more rewarding balance across all of your roles?
What will you do to feel you are in control and on most days feel happy with what you give and what you receive?
For the most part, you have the same choices, time and ability to influence your life as other people do theirs. Thinking about what you are compromising and what gives you the most joy will lead to change and greater satisfaction. Taking action as appropriate to adjust your levers adds value and lets you meet your core values.
Your life, your choice!
I was recently fortunate enough to be invited to participate on a panel in my workplace focusing on work-life balance – a phrase that is possibly overused and misunderstood and a term that I have read conflicting opinions on in recent months.
The panel forum consisted of a number of employees in the audience and 4 panel member’s, including myself, who each pitched out their own thoughts on the topic and then received questions from the audience. It was a very interesting exercise as I found that each of our situations was quite different. Whereas we may have been in similar roles at work, our roles and focus at home was quite varied regarding how we manage our time and the choices we make. However, there were some consistent themes that carried over between speakers.
My view is that work-life balance is an extremely important facet of my life. I have significant responsibility in my role – something I take quite seriously, particularly the support, satisfaction and growth of my team. However, nothing is more important to me than my family.
My work provides me an income, a great deal of satisfaction and has contributed to who I am, my knowledge, values and self-awareness but I always seek to balance what is required from me at work with that at home. It requires developing a strong skillset around delegation; time management / prioritisation; recruiting and developing the right team and culture; building trust and many others attributes. I work with many managers who do not find a balance often because they struggle to understand what is most important to them.
A recent article highlights research that demonstrates that many of us are finding this balance more difficult to achieve. Key findings include:
- The majority (78%) of those who work overtime prefer payment to time off in lieu
- 75% of part-time workers believe work/life balance is becoming harder
- 83% of full-time workers believe it is becoming harder
- 24% of workers earning less than $50,000 are finding it much harder
- 65 per cent of workers perform work tasks or answer work-related calls when they are on holiday
- 35 per cent of employees never work on holidays or days off
Source: Work Life Balance Harder Than Ever
It requires a definitive view and focus on goals and direction, otherwise it is too easy to get ‘pulled into’ other people’s needs and wants. Often these wants seem urgent but in fact, are not critical. This is where relationships, communication and prioritisation are key.
This is a large topic that I am briefly touching on, but I would like to share my key thoughts as presented during the forum:
- Understanding what is important to me
- Understanding what is important to others – my family and my team
- Surround myself with a good team – provides opportunity and ability to delegate and share workload
- Develop my leadership skillset to be effective and efficient
- Prioritise…Prioritise…
- Find what you enjoy most…do more of it
- Find what you enjoy least…remove as much of this as possible
- Understand values and beliefs for yourself and of those closest to you
- Communication and clarity are key
- Work with and for your family and team…not at them
- Take and maintain control of your choices and decision-making
- Tell and show those most important to you that you love them…regularly!
One or more of these points may resonate with you and hopefully stimulate thought about where these attributes, actions and skills sit in your life. I would also be interested to know what you have done or work at to strike the ‘right’ balance in your life.
Related articles
- Enough Already of “Work-Life Balance” – Huffington Post (blog) (huffingtonpost.com)
- Is there life on planet “Work”? (reflectionsinapuddle.wordpress.com)
- Size Matters: Let’s Implement Five-Day Weekends at Small Firms (Or at Least Respect the Two) (abovethelaw.com)
The time I have spent with Steve, over the course of 12months, has been extraordinarily positive.Unquestionably, he has accelerated my professional growth and in-turn, the growth of my team.He had an excellent reputation prior to me starting the course and I can honestly say having completed the yearlong course, that he exceeded my expectations! His knowledge and expertise, and ability to connect, makes for compelling coaching sessions.The course is challenging. If you truly want to improve yourself, for me, the key is to surrender, be completely honest with yourself and Steve, and put the hard work in. It is worth the risk.In an ideal world, I would have his support for an additional 12months. However, that would be a nice to have, not a must have, given he had equipped me with the fundamentals to succeed and keep improving.If you need support in improving your self-confidence, self-worth, driving accountability, time effectiveness, prioritization, holding effective 1:1s and team meetings, setting expectations, addressing behavioral issues and respecting your time and others. Then you need to engage Steve.I have received unsolicited feedback from peers, direct reports, my manager, family and friends. All commenting on noticeable positive changes in my behavior, confidence, communication skills, accountability, organization and effectiveness. All of which has been incredible to hear and a direct result of this course and the effort I’ve put in. The challenge continues and will always be constant.Steve has made a profoundly positive impact on my life. Highly recommend.
Recently I worked with Steve over a 12 month period to become a better leader. Prior to the program I'd had various group workshops or informal training through a variety of avenues. Steve's program is a deep dive into who we are as leaders and how we can better support our people by know them better. His program is tailored very closely the individual - and paced and structured in a way which means it is not only effective through-out but has had a lasting impact. I would recommend Steve for anyone seeking a robust program where you come out the other-side with better skills, better relationships and a wider perspective.
A truly transformational experience. Going into the program I was struggling with a number of things. I was questioning my ability, struggling with my confidence and the ability to identify my core values, and the effect my overworking was having on my health and my relationships. Early on in the program, with Steve's support, I identified the key areas that we wanted to work on during the course of the engagement that we knew would net the greatest return. Every session we worked together focusing on the fundamentals of leadership using the relevant experiences from my workplace. Steve and I spent half a day working through an exercise of identifying my core values, as well as my partners, which has helped guide me even further. Steve challenged me throughout the program in a constructive and authentic way that allowed me to see those improvement areas more clearly. I was astounded by the progress made during our time together. The most valuable piece of professional and personal development I have had in a decade. Its a shame I can't rate 6 stars.
Steve where do I start ...Our last session was 2 months ago and I have to say that I have missed our catch ups. I have attended many programs but have never gotten so much out of them before. Experiencing your coaching program enabled me to access skills I never thought I had or skills i thought i was really good at but you made me see them in a totally different light and how I can be a better version of myself. I am very aware of myself and how I approach things. I find myself being less reactive to things and take a step back to think and assess things. I can go on and on about the impact these sessions have made on me. I can't thank you enough for your support and guidance.
This is the best leadership program I have undertaken.I have been in a management role for over 10 years and completed various management courses, however nothing has provided me with the leadership skills and abilities like CoachStation’s coaching and mentoring program. The coaches are so approachable and take the time to understand the needs of the individual leader. CoashStation also provided coaching and leadership training for new leaders in our organisation and this was so valuable to help them begin their journey in their new roles.I have seen significant transformation in both my own abilities as well as our new leaders through this program which has resulted in significant improvement for the organisation as a whole. Since completing the program I am a much more confident and effective leader, able to support my team to reach our goals. I would absolutely recommend CoashStation’s services to all organisations wanting to achieve superior leadership within their team, whether for long term leaders or those who are new to their leadership role.
Steve is a great mentor and coach and has helped me immensely in both my professional and personal life. His approach is very personalized and relatable that it made it easy to build a relationship from the start with a strong foundation of trust. He genuinely cares about your development and goes above and beyond to help whenever there is a need. This was evident from the way he answered my call at an unscheduled time and the way he provided guidance, encouraging me to reflect on my core values, answer my own questions, and come to the realization of the actions that needed to be taken. Steve challenged me, made me feel accountable, and made me discover a side that I haven’t explored. His unique way of coaching goes beyond the tools and materials he provides and brings about positive changes and results. I am very grateful to the time spent, especially meeting Steve at a time that was crucial for my career and personal growth. I would not hesitate recommending Steve as a mentor and coach to anyone who is pursuing positive changes in their personal and professional life.
I highly recommend this program with Steve, the skills, experience and understanding on how to be a good leader I have gained throughout the program have already made a strong and positive impact in my abilities as a leader. I began this program at the same time I was promoted into a new leadership role, I was struggling with time management and self confidence in new role which was hindering my abilities to perform to a high standard for the business and my team; I needed some coaching and guidance. Steve immediately built a great rapport with me making me feel comfortable speaking with him openly and honestlyBy building such a strong foundation early we really were able to make good progress. Steve shared his expertise and experience which I could relate to and with his guidance he encouraged self-reflection which gave me so many insights into my skills, my progress, an understanding into my areas in need of improvement. We collaborated well and implemented strategies into my time management and my day to say roles as a leader, I immediately noticed a huge improvement which benefited myself, my team, and the workplace. Over the course of the program a learnt a lot about myself both personally and professionally noticing growth in both areas. By feeling more comfortable and confident in my role I was able to decrease my stress and improve overall as a leader. I thoroughly enjoyed my time with Steve and would recommend anyone wanting to take their career as a leader to the next level to work with Steve.Thank you, Steve, for providing me with lifelong skills and understanding that I will be able to use personally and professionally.
Simply put, if you are looking for a professional performance coach to help you grow your self-awareness, be a better leader and learn practical techniques to immediately improve team or individual performance then look no further than CoachStation.Having worked with Steve over the last year I can confidently recommend him to you. With Steve’s expert coaching and mentoring I’ve been able to take practical steps to be a better leader to my team, while gaining the perspective necessary to navigate the transition from sole-contributor to leading a department. While I’ve only just begun my journey Steve’s tried and tested approach has left with the tools to climb the steps I need to get to where I want to be. He has helped me to recognise and understand my personal values, motivators and strengths. Empowered with this knowledge, I’ve been able to create a plan for my professional development that extends well past the formal coaching period and has the right ingredients to help me achieve my personal goals, build relationships and take the next step in my career.Whether it’s performance coaching, mentoring, professional development or business strategy, Steve from CoachStation, can and will help you.
I met Steve at Coachstation at a time in my career where I was at a crossroads and facing difficulty in seeing past the next few years.. possibly months. I felt invalidated and broken and I think that is how I opened the conversation. I have now spent 12 months working with Steve, refocussing my thoughts and identifying new goals to push into a different framework for success and most importantly change.Steve has been invaluable in my journey to identify what was holding me back. He is part strategist, part thought provoker, and part cheerleader. Steve helped me to identify my values and where these values aligned and how to invoke the skills to bring out a clarity of purpose and desire that is often hard to pinpoint on your own. Steve was a safe place to talk about challenges and a calm voice to steer me when I was not seeing issues clearly. Steve gave me confidence, focus to rewrite the narrative and has culminated in a change of career direction.I am so grateful to have worked with Steve during a challenging period professionally and highly recommend his services to anyone who is looking to transform their career or even just gain clarity for their professional development.
My experience with Steve has been one of self reflection and growth. Steve has a fantastic insight on what it takes to be a great leader. His method is very conducive toward introspection which results in inspiring change. The overall experience has helped me personally identify my strengths and weaknesses and specifically how I can tackle the latter via my personal leadership style. His coaching is fully tailored and personalized and there has been a great attention to detail in the approach. I think every up and coming and established leader will greatly benefit from Steve's coaching in order to take their leadership to the next level.
Since starting at my current company, I have had the distinct pleasure of working with Steve, both in a formal capacity and informally.First and foremost, Steve is people-centric. He is a uniquely gifted communicator, able to convey difficult, sometimes hard to hear feedback in a way that means you’re still happy to have a beer with him at the end of the day.Steve has played an immense part in my professional development over the last 5 years. As my role has adapted during this time, he has proven an invaluable voice of reason and experience.Having had the benefits of Steve’s coaching from an early point in my professional life, he has helped foster self-awareness, leadership and empathy: all key factors for the success that I have seen so far.For anyone invested in themselves and their career, I could not recommend CoachStation any higher. Steve’s passion for inspiring development creates an engaging and personal coaching experience, the fruits of which I believe I will be seeing for years to come.
I was lucky enough to introduced to Steve's program through my employer. I have never been a big believer in coaching or mentorship however I have come to realise and appreciate the impact it can have after my experience working with Steve over the last 12 months and now see it as invaluable.Steve helped me understand myself and how I interacted with others and it has really helped me to me to grow and improve as a person. From a work perspective is has really helped me to get the best out of myself and my team.Best of all Steve has challenged me and held me accountable to what I have committed to and been an invaluable sounding board when working through challenges. Thanks for all of the support Steve!
I had the opportunity recently to participate in the Coaching and Mentoring program run by Steve from CoachStation. This program run over a 12-month period focuses on developing and enhancing skills to create more effective leaders both professionally and personally.Early on in the program it was clear to me that Steve had a great style, and we were able to create a genuine and authentic working relationship. At the end of each of our 1 on 1 sessions I walked away with new skills and tools and renewed motivation that has allowed me to continue to develop on my leadership journey.At the end of this course, I have a much clearer understanding of my core values, my leadership style and how I can adjust and tweak my approach to get the best out of my people. I would highly recommend Steve for anyone that is looking to develop effective leadership skills.
If you are looking for a motivational program filled with feelgood taglines, this is probably not the program for you. If however you are looking to make change or develop your competencies and is willing to be challenged, be vulnerable, open to feedback and putting in the work, Steve will take you on a journey that can change your life, personally and professionally.Steve is first and foremost a people person, with extensive commercial experience, who clearly has a deep passion for working with people and bringing a better version of you to the fore. In our 15 month relationship, he helped me break ingrained habits and implement strategies and practice ideas to address areas where I could do better. Understanding what my value system is, is impacting not just how I approach things and interact with people, it is also guiding me in my longer term goal setting.I highly recommend this program. Thanks Steve!
I was fortunate enough to be nominated to Steve's Coaching and Mentoring Program in early 2020. Unfortunately in May 2020 I had a serious health issue followed by the COVID lock downs so I had to post pone my coaching & mentoring program until 2021. Steve was brilliant, incredibly caring, truthful and insightful. Steve made me think about what my true values are. I never really understood or appreciated the power of mentoring but after my sessions with Steve I have never looked back. I have used the lessons learnt from my mentoring sessions to be a better leader and have meaningful discussions with my team. I strongly recommend Steve for anyone wishing to improve their leadership style or wishing to develop their relationships with their staff, peers or leaders.
Steve has been an excellent coach for me over a period of two years. I commenced with CoachStation while transitioning from being IN a sales team, to managing that same team. Over the course of the coaching I shifted from simply managing, to truly leading, and have successfully navigated a number of challenging situations with Steve's support. Steve both supported and challenged me through this period and has assisted in setting me up for success in the future. His methodology of values / passions alignment, and significant real leadership experience means he has many things to draw from to support you in any phase of your career. I would recommend CoachStation to anyone that cares about their career and is willing to put in the effort to grow.
I have known Steve since 2017 and been part of his coaching program for four years. Steve is a rare individual who understands people and instantly makes you feel safe and secure when you are working with him. I have held a few roles whilst working with Steve and he has assisted my thinking, self-awareness and attitude towards my career but ultimately they are life skills that can be used every day.I truly believe that Steve has lifted my capability as his techniques and approaches are realised subconsciously which makes the learning easier to apply.Steve has become a true business partner and friend of mine in which I am forever grateful of meeting him through coach station. I highly recommend Coach station for anyone wanting to develop themselves.Thanks Steve.Neil Peters
I never realised the impact a coach and mentor could make in both my professional and personal life until I met Steve.After working for a big corporate firm for the last 13 years, I thought I knew myself and how I worked. Moving into a smaller professional company and into a completely different role, has opened my eyes to new methods of how more effective and efficient I can be in the workplace. Steve has helped me learn to tap into my strengths, understand my core values and focus on areas where I have the potential to grow.It was and continues to be, eye opening during coaching sessions with Steve. What we discuss has most definitely resonated with me and changed the way in which I see myself and how I think both in my personal and professional environments. I value and look forward to our coaching sessions! Steve is professional, honest, approachable, poses good thought provoking challenges and is willing to listen.I am so grateful that I have had the opportunity to meet Steve via my current employer who understands the significant impact and value coaching and mentoring can have for their staff.
Steve's coaching has been the most beneficial experience in my working career and I have developed skills that I will take with me as my career grows. He changed the way I thought of coaching from a results driven approach to a journey of self development and realization.Within the first session, I felt like I was able to trust him and open up. He provided insight into my communication behaviours that I was not aware of and how that would effect how people receive my message. As I was having issues with training a new employee, Steve's was able to provide a framework of knowledge, run through examples of difficult conversations and guide me through areas to focus on. I was able to convert my uncertainty to useful planning which helped me manage those difficult conversations. Every session was tailored to my developmental needs and there were action points after each session for me to work and reflect onI would highly recommend Steve to anyone as the skills developed can be transferred to any aspect of your life.
Working with Steve over the past two years has been a journey of self awareness and personal development. As a newly appointed Manager in our our organization, I'd had limited experience with managing others and Steve's coaching has helped me navigate the challenges that come with that - such as having difficult conversations with staff who were once your peers. The coaching program was well paced, thorough and worked on identifying existing strength of character but also identified areas of opportunity for self development. Whilst there were some self awareness observations Steve made throughout the sessions, his feedback was always supportive but candid. I thoroughly enjoyed working with Steve, the lessons I have learnt will serve me well in my career now and in the future.
