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Questions and Leadership – How They Influence Decisions and Actions

 

The ability to ask the right questions using an approach that is trusted and accepted is one of the great leadership skills.
It can lead to greater clarity, direction, understanding and comfort.

CoachStation: Questions and Leadership

I was in a Skype meeting with a colleague of mine based in Ontario earlier in the week and we were discussing many things. One of the key themes that we deliberated over was the need to ask and answer ‘the right’ questions, that leads to a result that has clarity and can direct to effective and meaningful action.
Let me delve a little further to explain what I mean. As a coach and consultant I am required to help change or improve something, either for an individual client, team or organisation. This is what I do and seems quite clear. However, one of the key challenges that arise is when I am engaged for a purpose that is poorly understood and is not clearly articulated with any depth. This can sound like, “We know something needs to change, but we have not thought through how you can help”. I am not suggesting that a client is required to do my job for me. What I am stating is that definition of engagement is very important. This is as applicable to leading people where guidance and direction provide the platform for success.
Any question can be answered. Most problems have a solution. But, depending on the question asked, the response can be distorted or deliver a consequence that not was intended.
In a literal sense we see this in survey questions. A key word here, a phrase applied there and the outcome can be quite different. This is similar in leadership when developing team members, coaching, generating strategies and completing other tasks and actions applicable to the role. Depending on the question asked, you will get a certain response.
What this means is that we have to be very careful in our language and ensure it matches our intent. Not to the point of over analysis but with enough thought and preparation to ensure that the coach or leader is not phrasing the question to include or attach our own biases, beliefs and/or seek an anticipated outcome already established in our mind. This can be difficult, however is a skill that when practiced can lead to greater proficiency. It serves no purpose to be seeking a solution to a problem that is not clearly expressed.

Put another way, if you do not know why you are asking, why ask?

There must be a reason – what is the concern or trigger? A few key questions to ask that will provide greater certainty are:

  • What does success look like? Understand what the expected outcomes look like and any ideas of projected outcomes. The detail is unlikely to be apparent at this stage, but a broad understanding should be understood by all parties involved.
  • What has been tried previously? It may not mean that you won’t try them again but understanding prior assumptions and actions can save time and provide additional clarity to the situation.
  • How will this be measured? Understand the base measurement. This helps to show impact and improvement and sets the starting point. If it cannot be measured additional questions need to be raised. When absent this can be a major red flag as it influences clarity, accountability and degrees of success.
  • Who is going to help, if anyone? Is there a team or any other assistance required or being provided?
  • Who are the key stakeholders? Understand who has a vested interest in the work and any outcomes. Assessment of checkpoints along the way is likely to include one or more of the stakeholders. In coaching, this can affect the process and a level of engagement, depending on whether the client being coached has engaged the coach or a third party (leader, business owner etc.) is involved.

Appropriate, well-timed questions in coaching and leadership can mean the difference in achieving outcomes and results with substance or provide weak, non-impacting conclusions. How well these questions are thought through and articulated and by putting some thought and time into preparation is worth the effort. The alternative is doubt, poor outcomes, reduced engagement and other negative consequences. What do you think?

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Leadership Greatest Hits: 2012 CoachStation Highlights

Like many of you, I have spent some time over the past weeks reflecting on 2012 and planning for next year. As cliche’d as it may be, the years do seem to be passing more and more quickly, although I feel this is a reflection of our lifestyles and a symptom of the modern world. It has been a year of significant change for me, as I took the step to leave full-time employment and work full time in and on my consulting and leadership development businesses, CoachStation and Telework Management. Pleasingly, I have never been so comfortable and content with my current and future work situation.

Beyond my family, one of my great joys is writing and I have taken much pleasure from the blogs constructed in 2012. It dawned on me today that if our favourite music artists can take their best songs and make a compilation then there is nothing stopping me from doing the same…any excuse will do! CoachStation Leadership Blog HighlightsThis blog highlights some of the best ‘bits’ as highlighted by my readers and my personal favourite statements and points gleaned from this years CoachStation blogs. My first job out of school was in a radio station in Adelaide and like other stations, our catch-cry at the time was ‘Greatest Hits and Latest Memories’…a theme I will borrow for the moment as you read through my Greatest Hits. Enjoy!

Effective leadership is neither easy nor a given – it takes effort, practice, ongoing learning & persistence. The rewards that stem from being an effective leader are difficult to articulate or describe to someone who has never felt them. Read More: Leadership: It’s About You

Every individual has different expectations of themselves, their leader and the employer. Each team member brings different skills, values, biases, desires and other personal traits to their role. It is the leaders job to understand the employee well enough to blend business needs with personal needs. Read More: Expectation Setting – Who Cares?

I see managers rewarding and recognising employees based on the end result, with no regard as to how it was achieved…the ‘right’ journey will more often than not provide the ‘right’ result and the team culture, ethic and standard will be reinforced even further as a result. This point focuses on the ‘how’. Ultimately, the long-term culture and level of understanding benefits from this mindset. Read More: Leadership, The Coach and Coaching

Effective leaders ensure that they seek to understand both the planned outcomes and how their people are going to influence and drive all of the elements within the process to achieve that outcome. I often wonder what it is about processes that many managers have a need to see as entirely separate from their people…If we are not clear about what role our team member’s play in the overall project then the entire process change will likely fail. Read More: People and Process: Aligned or Loggerheads?

Many a plan or process has failed due to a lack of clear direction and early identification of the problem to be solved, leading to a poor concept of the strategies required. Read More: Strategic Thinking and Leadership

The very essential elements of leadership – the measure of effectiveness, credibility and judgment that provides an answer to leadership effectiveness actually comes from those you lead! Read More: Leadership Credibility: The Right To Lead?

The leader who is effective in their role recognises that connection between people occurs through more than just the words used.  An effective leader knows this intuitively and works hard to make sure relationships exist with meaning, even when there may not be an initial strong affiliation. Read More: The Positive Impact Of Connecting

Values are critical for both individuals and businesses. Values provide a base for alignment between yourself and the business that employs you. They allow an individual to feel connected and maintain a clear view of the reasons for doing what they do. Understanding what is important to you personally and at work also assists to motivate or re-clarify, providing direction. Read More: Developing and Empowering Leaders – Richard Branson (Pt 1)

Employ the right people, support and develop them and give them the freedom to make their own mistakes and revel in successes. Read More: Developing and Empowering Leaders – Richard Branson (Pt 2)

Unless your business sees Customer Experience as a culture, not a tool, then your customers will feel the pain of what is not being provided by your customer-facing employees. So often we think business is all about making money and that customers are the most important thing. But if you don’t treat your employees well and give them a reason to come to work, they aren’t going to be motivated to give excellent service to your customers, and customers who aren’t treated well have lots of other places they can go.Read More: 11 Key Leadership and Customer Experience Mantras

How are you choosing to challenge what has been done previously? Don’t accept the reasonable reasons from the past. Read More: Leadership @ Customer Experience Management Conference

Effective leadership and employee engagement are critical factors in providing a culture where people want to work…and to provide more of what our customers want. Building a culture that is actively and meaningfully engaging both internal customers (your employees) and external customers is more easily said than done. A genuinely effective customer experience approach requires a top-down strategy based on broad and extensive cultural change. Read More: Leadership, Employee Engagement and Customer Service

Trust: being trusted and trusting others is a great base to work from. Those who influence most recognise the need for trust and understand the nuances that enable trust to be built. In a real relationship trust cannot be faked. Read More: 360 View in 360 Words: Leadership and Influence

If you do not understand what each of your team member’s core values are, you could be potentially missing the ultimate success of growing and developing your team to be the best they can be. This could be impacting the business bottom line, morale, relationships and other key elements. Read More: Personal Values – One View

The argument of nature versus nurture to me is not the key question. The bigger question, no matter where or how you obtained your role, is: how effective are you as a leader? What I do know is that not all leaders by name are leaders in practice – a title does not make you a leader. Read More: 360 View in 360 Words: Leaders Are Born AND Made

When I reflect on my development, reading has been critical in providing avenues to challenge my thinking. It is my time. A safe and rewarding opportunity. I get to challenge myself with absolute frankness and honesty. My thoughts are between the words on the page and myself. Read More: How Important is Reading to Leadership and Development?

Having worked with many varied people and business cultures and recognising the similarities and differences, it is clear to me that many managers think training and development are the same thing…Having knowledge is one thing, applying this knowledge in a practical and discernible way that makes a difference, is quite another. Read More: Development and Training – Same, Same: Maybe Not?

Self-reflection, taking into account the many factors that influence us all is important for growth. Taking time to reflect provides a platform for improvement and awareness about what is going well and what you would like to change about who you are and what you do. Read More: Efficiency and Effectiveness – Leadership Impact

An organization’s senior leadership team has a significant impact on its employees‘ overall opinions of the company and engagement levels, which have been linked to both earnings per share and total shareholder return…An employee who is fully engaged today will not necessarily be in a year‘s time, or in a month for that matter. Read More: At Last We’re Engaged – Leading Your Team (Part 1)

A leader‘s ability to consistently demonstrate and apply relational skills has a direct correlation to the level of engagement an individual may feel. Providing genuine leadership is key. There appears to be a gap between what employees state is occurring and what leaders feel they are applying in reality. Data and surveys continually reflect the discrepancy between what leaders believe is occurring and what their team members state. Read More: At Last We’re Engaged – Leading Your Team (Part 2)

Developing soft-skills (or ‘hard skills’) requires effort, focus and self-awareness amongst other elements. Is this why the leadership skills that fall under this category are often the ones that are least practiced and improved. Is it fear? If  a leader asks the question of his or her team, they may not like nor be willing to acknowledge the answer. So is there a view for some leaders, based on fear, that it is best to not ask in the first place? Read More: The Current Challenge Of Leadership

My contention is, all kids have tremendous talents…and we squander them, pretty ruthlessly. So, I want to talk about education and I want to talk about creativity. My contention is that creativity is now as important in education as literacy and we should treat it with the same status…In the next 30 years, according to UNESCO, more people worldwide will be graduating through education than since the beginning of history. Read More: Sir Ken Robinson – Education, Our Kids and the Future

People are stretched in their roles, covering more work that previously may have been completed by others who have been made redundant and/or have never been replaced. Read More: Roles, Structure and Instinct

Middle managers are the ones that keep the cogs turning and ensure the job gets done, not the chief executive. They are often not getting the support or training required so that they can maximise operations, as more senior managers tend to get the company-sponsored education opportunities…more businesses need to look at how their middle managers can be supported if they are to effectively lead people and manage the success of operations. Read More: Leadership Training of Middle Managers

…and 2 Bonus quotes from my blogs written for and appearing on the Linked2Leadership site:

This is made even more complex by the fact that human beings are quite unpredictable and are certainly not static like most business data. We have emotional and psychological needs, wants, highs, lows and complexity. There are various aspects of our world today that seemingly conspire against consistency and predictability, but that is what makes leadership so exciting. Read More: On Leadership, Management and Effectively Using Data

Your employees will not necessarily ‘buy- into’ the values and philosophies of your company just because they are presented. In fact, if your team member’s see these values, mission statements and similar as being incongruent with what they see and feel every day, these tools can prove more damaging than not creating them at all. You are setting up false standards and expectations. Effective leaders, displaying the company values, primarily aligned to their own, provide significant power to your business. Unfortunately knowing this and taking appropriate action are not the same thing. Read More: How Leadership and Culture Impact Business Profit

I hope that these blog segments provide opportunity for you to delve deeper into thinking about your own situation and challenge your thinking, especially as we move into a new year – that is the core reason why I write. Similarly, I welcome your comments and feedback. I recently moved all of my blogs onto my company website and as a consequence lost all of the Tweets, LinkedIn referrals and other Social Media references, so please feel free to forward or share with others as you see fit.

I also hope you had a wonderful year and trust that 2013 will bring just as many ‘smash hits’ for you as this year has for me.

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, , Self-Awareness, Mindfulness and Decision-Making

Ask yourself: “Am I particularly efficient…or am I effective in what I do and the decisions that I make?”

CoachStation: Employees, Strengths, Diversity and Relationships

Self-reflection, taking into account many factors is important to continue to produce improvement and awareness about what is going well and what you would like to change about who you are and what you do. In my most recent role as a national leader within a global organisation I had many responsibilities and tasks assigned to my role. I was also in the fortunate position to have a degree of flexibility and freedom in my direction and subsequently, that of my team.
Last year there was a leadership change within my team, which had its pros and cons. However, I did find that I had less opportunity to genuinely contribute my ideas and felt significantly less valued and comfortable in my role as a result. My point is not to judge the leadership decisions, more of how this made me react internally and the choices I made during this period.

I found great value in self-reflection (in some cases my unconscious thoughts influenced my conscious choices) and specifically spent time focusing on how efficient and effective I was being.

Were the changes impacting my team? Had my demeanor changed? Was I still as effective and efficient in my role as a leader as in the past?

Questions such as this at face value may have been instigated from self-doubt, however I found power in being able to analyse my routines, creativeness and methods of working. As someone who has focused quite a deal of time on this topic having coached and supported many leaders in similar situations, I knew this could be the make or break for my tenure, depending on the outcomes of my decisions. The journey I went on and related learning may be of value to you.
So, what did I do?  I researched the specific contexts of effectiveness, efficiency and related themes. Not so that I could define the words for the sake of it, more so as I wanted to ensure I was not assuming too much, which could skew my choices.

efficiency – The ratio of the output to the input of any system. Skillfulness in avoiding wasted time and effort; “she did the work with great efficiency”. Economy – the efficient use of resources; “economy of effort”; inefficiency – unskillfulness resulting from a lack of efficiency (1)

Was my focus on the right things – the ability to avoid wasting time and effort? Stripping back on the many tasks and focusing on the core few reaped the rewards for me that I know would add most benefit, no matter the situation.This required a level of focus and self-awareness that I had not used before. I also had to ‘let go’ or at least flex many existing thoughts and beliefs.

We often become set in our ways, accept the norms and standards that have been established for months or even years.This is very prominent in work cultures and leadership.

A willingness to firstly see these inefficient processes and desire to drive change are two different behaviours, but both are required. Knowing something and doing something are not the same thing. I knew it was imperative at that time to be as effective as possible in my decision-making and actions.

effective -a. Having an intended or expected effect. b. Producing a strong impression or response. Effectiveness relates to getting the right things done. (1)

The decisions revolved around all aspects of my life, not just work. Choices that impacted my wife, three daughters, work team, myself, friendship group and future direction were all balanced in my decision-making. I found that taking a step back and analysing my current situation allowed me to improve my future situation, as well as provide greater comfort in the moment.
It was efficient thinking – organised, less random and controlled thinking that provided the platform to make the next choice. I was not wasting time and effort at work or at home on those things that mattered less. Without going through this process my mind was jumbled, confused and I had much less ability to think clearly and take action forward. At best I was static – at worst, going backwards. A focus on efficiency allowed me to target, challenge myself on specific needs and take forward steps.

In many ways I am teaching myself to live more in the moment and practice a new concept for me – Mindfulness.

Being mindful and the related concepts has become more prominent in recent years. Mindfulness has links to psychology, Buddhism, meditation  and other spiritual themes but is popular now because it has a place in our modern, busy world.

Essentially mindfulness is: bringing one’s complete attention to the present experience on a moment-to-moment basis,or involves paying attention in a particular way: on purpose, in the present moment, and non-judgmentally. (2)

Being more present or in the moment allows us to make choices that somehow seem more appropriate and relevant. This framework of thinking then allowed me to more easily work towards analysing effectiveness, again measured in all aspects of my life. I needed to understand whether there was an intended or expected effect and whether I was prepared for action. The answer: No, not in all things, but I can say that the clarity and direction gave me pause for thought and my choices and decisions did change as a result.
It is now only as I reflect on this period earlier in the year do I realise the benefit of ‘breaking down’ thought processes into a structured arrangement led to the right decisions, often only proven in time.
Post-script: after 25 years of working for many large national and global organisations I left work earlier this year to focus full-time on my external consultancy, training and coaching business. I had been developing the brand and strategy for the 18 months prior. However the thought-process and my focus on what is most effective and efficient for me to be spending my time on, allowed me to leave a legacy with my previous employer and team whilst making the choice to work full-time on CoachStation. It is going very well and I have rarely been happier and more confident for our future!

References
(1) thefreedictionary.com
(2) http://en.wikipedia.org/wiki/Mindfulness_%28psychology%29

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Where is My Team? Remote Management and Teleworking

Teleworking, Remote Management, Virtual Leadership – no matter how it is described, the need to provide leadership outside of the traditional work environment is becoming more prevalent each year.

CoachStation: Leadership and Remote Management

Teleworking and the associated challenges and benefits of leading a team who may not be located in the same site, is becoming more prominent in business as a result of technology, recognised cost-savings and employee attitudes. There are many potential benefits, however it adds significantly to the requirement for leaders to be even more effective in how they operate and to continue to develop new skills within the modern work environment.

Leading remotely can add to the challenge of building a team with the structural reality of many modern businesses and organisations requiring distributed or virtual teams. Technology, globalisation, organisational expectations and culture, management and leadership styles, along with many other factors must be taken into account. The leader in today’s environment should be able to strategise and connect, developing and connecting with their team in a meaningful, engaged and results-oriented manner.

In a recent article titled Out Of Office, the predominance of teleworking was highlighted as a key national trend and growth strategy for many organisations and the Federal Government.

Among its (the Australian Federal Government) eight digital economy goals for 2020 is the aim of doubling the number of staff who have a teleworking arrangement with their employee (from about 6 percent now), so more employers and employees can reap the social, economic and environmental benefits of remote working. Ahead of Australia’s first National Telework week in November, here are some telework tips:

  • 26 percent of professionals believe it is a right to work remotely: whether they can work anywhere, anytime, with any device, is a precondition of joining a company.
  • 52 percent of Australians would sacrifice additional salary to work where they are most productive and happy.
  • Teleworking drives different organisational behaviour – one of trust, but also tighter managerial processes and stronger leadership engagement because your workforce is distributed rather than onsite.
  • People still need company culture, so they will usually telework one or two days a week. There’s no real optimum, it depends on what your business needs.
  • Teleworking can lead to a reduction of perhaps one desk in three. It can be done quickly and inexpensively. (1)

If this expected growth comes to fruition, the skills and abilities of leaders will need to not only keep up with the plan, but remain ahead of the growth, as remote management has such specific and unique requirements. I spent several years in national leadership roles managing teams based interstate, which provided many challenges. When I review my own development timeline however, I recognise that those years spent in virtual leadership were some of the most important as they have shaped the leader I am today. I see communication and the tools applied by my team members to provide regular updates as two of the most important forums for success.

Developing systems for your team to be able to communicate their progress, update regularly and have a ‘virtual open-door’ to find a method of contact, as required, go some way to making remote work, work. The fact that the employee saves time and cost with less travel time can be offset by the challenge of working in the home. Technology, Occupational Health issues and physical attributes all need to be considered, but ultimately teleworking is about productivity, flexibility and meeting both business and personal needs.

I believe that the growth of teleworking and associated leadership impacts is so great I created a development program for leaders specifically designed to enhance remote leadership skills.

The program contains a mix of training and coaching to reinforce the key areas that are important to develop in order to effectively manage a team of remotely. Key focus areas include the ability to:

  • Understand and apply management and leadership theories, practical skills and competencies to effectively lead a remote team.
  • Recognise where the needs and situations differ between local and remote employees.
  • Understand how to relate and connect with a team member who you do not physically see every day.
  • Use technology and tools to the best advantage to minimise the impact of leading remotely and maximise the key principles of remote leadership.
  • Apply learned techniques, skill and abilities in areas such as communication, building trust, accountability, structure, measuring effectiveness and employee development.

One of the key challenges for remote workers is the lack of social interaction that would normally occur when employees are located together. This is a very real factor however some employees have stated that this can be a benefit also, where the time that is spent with their broader team-mates tends towards more focused and specific interactions, with fewer opportunities for time wastage. Clearly a remote team member has to be trusted and the critical nature of communication is enhanced in this environment. In fact, many leadership skills become heightened, or at least the need does, when managing a virtual team.

Virtual teams have added value over face to face teams in many ways. We can tap into resources that otherwise would not be accessible. Working remotely allows organisations to better access talent, knowledge and local expertise all around the world and give round the clock service to customers: synchronising people, time and opportunity.

In addition, virtual teamwork saves costs since the need to travel decreases. The argument of sustainability – reducing the carbon footprint – also becomes more and more important for any organisation. (2)

An organisation that decides to increase its teleworking presence should also ensure that its leadership model and ongoing employee / leadership development factors in the special requirements of leading a remote team. If it doesn’t, then you may find the challenge greater than the reward!

As far as I am concerned all of us should be measured by our performance, not the number of hours we spend at work. Productivity and effectiveness are the key measurements that outline the business case, however there are a series of personal factors at play also. Telework may be a suitable alternative for you or your team but it is an individual decision. It does take additional effort, specific skills, new systems and strong communication, but remote work can add value. It is not for everyone and there are limits to numbers within an organisation that are able to work remotely, but it may be for you.

On a personal note, since taking on my business, CoachStation, in a full-time capacity earlier this year I have found it a relatively constant challenge with my three daughters who now find Daddy at home more often – I think they believe I am on a permanent holiday! I have enjoyed the flexibility and opportunities presented, but recognise that is it an ongoing effort to blend work and home life.

In fact, this is one of the greatest ‘wins’ in my mind, where I have the opportunity to work during times that suit my family and I the best. That may be in the evening or very early mornings, but the flexibility and freedom is something I genuinely cherish. The 9-5 workday is a thing of the past however I am quite strict in setting a number of hours to work each day. The difference is that I love what I am doing so much, it no longer feels like work.

What are your experiences with remote management or telework? Do you plan to take on more teleworking employees in the future? Has teleworking and/or remote management been a benefit or hindrance in your organisation?

 

(1) Out Of Office: AFR BOSS Magazine; teleworkaustralia.net.au

(2) Can Remote Leadership Skills Be Learnt:

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Efficiency and Effectiveness – Leadership Impact

Are you efficient and effective in all that you do?

I’m not, however a recent experience has taught me more about myself and the importance of these two attributes .

Self-reflection, taking into account the many factors that influence us all is important for growth. Taking time to reflect provides a platform for improvement and awareness about what is going well and what you would like to change about who you are and what you do. In my most recent role as a senior leader within a global organisation I had many responsibilities and tasks assigned to my position. I was also in the fortunate situation where, for most of my tenure, I had a high degree of flexibility and freedom in my direction and subsequently, that of my team.

Last year there was a leadership change within my team, which had its pros and cons. I had been through leadership change many times before. However, in this instance I did find there was less opportunity to genuinely contribute my ideas and I felt significantly less valued and comfortable in my role as a result. My point is not to judge the leadership decisions or styles, more of how this made me react internally and the choices I made during this period.

I found great value in self-reflection and specifically spent time focusing on how efficient and effective I was being. Were the changes impacting my team? Had my demeanour changed?

Was I still as effective and efficient in my leadership as I had been?

Questions such as this at face value may have been instigated from self-doubt, however I found power in being able to analyse my routines, creativeness and methods of working. As someone who has focused quite a deal of time on this topic, I knew this could be the make or break for my tenure, depending on the outcomes of my decisions.

So, what did I do?  I researched the specific contexts of effectiveness and efficiency. Not so that I could define the two words for the sake of it, more so as I wanted to ensure I was not assuming too much, influencing my choices – I used key words from the definitions to provide direction.

efficiency – the ratio of the output to the input of any system. Skilfulness in avoiding wasted time and effort; “she did the work with great efficiency”. (1)

Was my focus on the right things – the ability to avoid wasting time and effort. Stripping back on the many tasks and focusing on the core few reaps many rewards, no matter the situation. This led me to think about my own journey and that of others I have worked closely enough with to have observed certain behaviours. My observations include:

  • We often become set in our ways, accept the norms and standards that have been established for months or even years.
  • A willingness to firstly see these inefficient processes and desire to drive change are two different behaviours / choices, but are both important (For those who are interested, have a look at the ADKAR model).
  • Knowing something and doing something are not the same thing.
  • Don’t implement a solution unless it has a benefit that can be defined and actions that can be taken.
  • Associated with the above, prioritising tasks and decisions is key to moving forward – as is often stated, urgent tasks are not necessarily important.
  • It is better to fully impact one or two key pieces of work in a sustained and meaningful way than half-complete several tasks – there is nothing transformational about incomplete work and it is quite damaging to your team and personal brand.

In my situation, the decisions I made revolved around all aspects of my life, not just work. Choices that impacted my family, work team, myself, friendship group and future direction were all balanced in my decision-making. I found that taking a step back and analysing my current situation allowed me to improve my future situation as it has turned out, as well as provide greater comfort in the moment. It was organised, less random and controlled thinking that provided the base to make the next choice. I was not wasting time and effort at work or at home on those things that mattered less.

At best I was static – at worst, going backwards. Prior to going through this process my mind was jumbled, confused and I had much less ability to think clearly and take action to progress. Self-reflection and a focus on efficiency allowed me to target thought and action, challenge myself on specific needs and take forward steps.

effective – Having an intended or expected effect. Power to be effective; the quality of being able to bring about an effect. Prepared for use or action, especially in warfare. (1)

This framework of thinking then allowed me to more easily work towards analysing my effectiveness, again measured in all aspects of my life. Was there an intended or expected effect and was I prepared for action. Not in all things, but I can say that the clarity and direction gave me pause for thought and my choices and decisions did change as a result. One of my core values is to make a difference and I had identified that I was being less effective in my roles as a consequence of many factors. Identifying this, acknowledging what it meant, making decisions and taking action has allowed me to do more of what I love, because I was clearer what these things were and what they mean to me.

It is now only as I reflect on this period from earlier in the year that I realise the benefit of ‘breaking down’ my thinking into a structured process, leading to clarity in decisions and direction, which has and will be proven in time.

Have you had a similar experience? How do you rate the importance of being effective and efficient? Is one more important to you than the other?

Post-script: after 25 years of working for many large national and global organisations I left work 7 weeks ago to focus full-time on my external consultancy, training and coaching business. I had been developing the brand and strategy for the 20 months prior. However, the focus on what is most effective and efficient for me to be spending my time on, allowed me to leave a legacy with my previous employer and team whilst making the choice to work full-time on CoachStation. I should mention that this would have been so much more difficult to transition if it wasn’t for the full and constant support of my wife, Julie – an engaged and loved partner does make all the difference! CoachStation is going very well and I have rarely been happier and more confident for the future.

As always, I appreciate your comments and thank you for reading this blog and sharing in my story.

(1) thefreedictionary.com

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People and Process: Aligned or Loggerheads?

I often wonder what it is about processes that many managers have a need to see as entirely separate from their people.

Similarly to my previously documented thoughts regarding the key differences between leaders and managers, the ‘need’ to focus solely on the process is often due to the conscious or unconscious decision to concentrate time and energy on the simpler or more controllable part of the equation.

Unfortunately for those leaders with this mindset, unless you are in a pure process driven environment (which is rarer than many people think unless/until robots take over our world!), this leaves out the core reason why
these processes often fail – a focus on our people!

The ability to bring individuals and team members into the process is key to project success or meaningful outcomes. Engaging the people and teams involved, communicating the context and being specific about why the process exists or change is required, will often be the deciding factor between process success and failure. Rarely will a process in itself be the difference – it requires input, management and control of and with your people.

If we are not clear about what role our team member’s play in the overall project then the entire process change will likely fail.

This is a regular occurrence within the project and business world, where much of the planning and time is dedicated to setting up the ‘right’ program and lean elements that will provide the most effective structure or process. It is too often assumed that with cursory levels of communication and a base understanding that employees will simply fall into line and grasp the key elements.

These core elements may well be understood however buy-in, context and discretionary effort are almost always limited or compromised when an individual does not participate in the early project planning cycle and/or has little ownership or accountability into inputs or outcomes.

Interestingly, during the post-implementation discussions and review some managers often look back at these (failed!!?) outcomes and wonder why the process failed, without even considering the broader picture and what part their decisions and narrow focus initially may have contributed.

Often the phases and stages are not clearly distinguishable…so, thinking of people and process as intertwined but with different inputs may assist in removing the barriers for change. Our people are the all-encompassing link that will ensure true success and sustained change!

When managing people and change, keep these points front of mind:

  • Processes do not deliver outcomes, people do. If we treat process as the hero and people as an afterthought, we set the work up to struggle. Unless you live in a pure process driven world, which is rare, the human side will make or break the result.
  • Bring your team in early. Explain the context, the why, and what will change and what will stay the same. Be clear about the problem you are solving, the benefits, and the trade offs. When people can see themselves in the plan, resistance drops, relevance rises, and energy goes where it matters.
  • Role clarity is the hinge between a neat plan and real progress. Spell out who owns which decisions, where collaboration is needed, and how handovers work. Invite your people to help shape inputs, risks, and measures, rather than telling them after the fact. Ownership builds commitment, and commitment beats compliance every time.
  • Too often we invest our effort in the perfect structure or programme and assume a quick briefing will carry the rest. It rarely does. People might understand the steps, but without buy in and context, the extra effort that lifts performance is missing.
  • After a rollout, it is easy to blame the process when results disappoint. Look wider. How did decisions get made, how well did we listen, and did people feel trusted and involved. Leaders who hold both the plan and the people view build stronger delivery and better outcomes.
  • Treat people and process as intertwined. Set simple rhythms for communication, short feedback loops, and review both the mechanics and the relationships. Your people are the link that turns a good plan into sustained change.

Effective leaders ensure that they seek to understand both the planned outcomes and how their people are going to influence and drive all of the elements within the process to achieve that outcome.

This type of thinking provides a more solid platform to ultimate success.

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